Privacy Policy & Confidentiality

House of Fitness 1973 

At House of Fitness 1973, protecting your privacy isn’t just a policy - it’s a core principle. We are committed to safeguarding all personal, health, and usage data shared with us during your involvement in our fitness, nutrition, and wellness programs. This Privacy Policy outlines how we collect, use, protect, and manage your information to ensure a secure, respectful, and trustworthy experience. 

1. Scope and Application This Privacy Policy applies to all individuals who access or use our services - including online coaching, hybrid training, and corporate wellness - via our app, website, or in-person engagements. It covers all personal and health-related data in compliance with applicable privacy laws, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA) and General Data Protection Regulation (GDPR) where relevant. 

2. Information We Collect We collect information strictly necessary to deliver and optimize our services. This includes: 

• Personal Identification Data 
• Full name 
• Email address 
• Phone number 
• Date of birth 

Health and Lifestyle Data 

• Fitness level and activity history 
• Health conditions or injuries (if disclosed) • 
• Nutritional preferences 
• Wellness goals 
• Optional medication disclosures (when relevant to safety) 

Program Usage 

• Session attendance and completion metrics 
• Progress photos or measurement entries 
• In-app engagement, surveys, and check-ins 
• Participation in chat forums or coaching groups 

Technical and Device Information 

• IP address 
• Device/browser type 
• In-app usage behavior (non-personal analytics) 

3. Purpose of Data Collection Your data is collected and processed to: 

• Personalize fitness and nutrition programming 
• Track progress and performance trends 
• Provide accountability and coach support 
• Manage program logistics (e.g., scheduling, reminders) 
• Improve user experience and service delivery 
• Ensure safety and accessibility during training 

We do not sell or use your personal information for advertising or unsolicited promotions. 

4. Data Security and Retention We employ strict data protection practices, including: 

• Secure cloud-based storage with encryption 
• Multi-level access controls for staff and systems 
• Encrypted data transmission protocols 
• Regular reviews of security practices 

We retain participant data only for as long as necessary to deliver services or meet legal obligations. Data will be permanently deleted within 180 days of program completion, inactivity, or upon written request - unless retention is legally required. 

5. Third-Party Services and Data Sharing We may use third-party platforms for secure communication, data management, and payment processing (e.g., app developers, CRM systems). These service providers are contractually required to follow data protection standards that align with our policies. We do not share your individual data with outside parties, employers, or marketing partners under any circumstances, unless required by law. 

6. Participant Confidentiality All participants are expected to help protect the integrity of our program by: 

• Keeping all shared materials private and for personal use only 
• Respecting the confidentiality of others in chat groups or group coaching sessions 
• Not sharing screenshots, photos, or private content from other participants or coaches 

Violations may result in restricted access to platform features or termination of participation. 

7. Acceptable Use and Communication You agree to use our digital platform, chat groups, and coaching features respectfully and in accordance with our Terms and Conditions. Any abusive, harassing, or inappropriate behavior is grounds for removal. Your contact information may be used to send: 

• Program announcements or updates 
• Coaching communication and reminders 
• Critical technical or security alerts 

You may opt out of promotional messages at any time, but opting out of core service communications may affect your ability to fully participate in the Program. 

8. Participants Under 18 

The House of Fitness 1973 program is intended exclusively for individuals aged 18 and older. We do not knowingly collect or store personal information from anyone under the age of 18. If it is discovered that someone under the age of 18 has registered or submitted information, that data will be deleted, and access to services will be revoked immediately. 

9. Legal Disclosures and Exceptions We may disclose personal information only when required to: 

• Comply with applicable laws, court orders, or legal processes 
• Protect your health or safety in emergency situations 
• Enforce our Terms and Conditions or investigate suspected violations
• Protect the rights, property, or safety of House of Fitness 1973 and its participants 

Such disclosures are handled with the highest level of care and legal oversight. 

10. Policy Updates This Privacy Policy may be updated from time to time to reflect changes in regulations, technology, or business practices. If material changes are made, you will be notified via email or app notification. Continued use of our services after updates constitutes your acceptance of the revised policy. 

11. Your Rights You have the right to: 

• Access and review your personal data 
• Request corrections to inaccurate information 
• Request deletion of your data (where permissible by law) 
• Withdraw consent for data collection or participation

All requests must be submitted in writing to our service@houseoffitness1973.com. Responses will be provided within 30 business days unless an extension is required. 

12. Contact Us - Privacy Inquiries If you have any concerns or would like to exercise your data rights, please send a email to service@houseofofitness1973.com 

We are committed to transparency, accountability, and maintaining the highest level of trust with everyone we serve. Your trust is our responsibility - and we take that responsibility seriously. 

Thank you for choosing House of Fitness 1973. Policy All payments must be received in full prior to the delivery of any services: